Privacy Notice
Fervent In Spirit LLC d/b/a Fervent in Spirit Photography
Last updated: October 2026
At Fervent in Spirit Photography, we believe that photographs are something special. We also understand that the photographs and information we handle—especially photographs of children—deserve to be treated with care.
This Privacy Notice explains what personal information we collect, how we use it, how we protect it, and the choices you have regarding your information when you interact with Fervent in Spirit Photography, including through our school photography galleries and online shop.
1. Who We Are
Fervent In Spirit LLC d/b/a Fervent in Spirit Photography ("Fervent in Spirit Photography," "we," "us," or "our") is a photography business serving families, schools, and organizations in North Carolina.
For questions about this Privacy Notice or how we handle your information, please contact us:
Fervent In Spirit LLC d/b/a Fervent in Spirit Photography
Raleigh.North Carolina
Morgan.ferventinspirit@gmail.com
https://ferventinspiritphoto.com
2. Information We Collect
Depending on how you interact with us, we may collect the following types of information:
Information about students and photographed individuals
For school photography, we may receive or collect information such as:
Student first and last name
Grade, class, teacher, or group information
Student photograph(s)
School or organization information
Other information reasonably necessary to identify and organize photographs
We collect only the information reasonably necessary to provide school photography services and organize photographs and galleries.
Information provided by parents, guardians, and customers
When you access a gallery, place an order, contact us, or otherwise interact with our services, we may collect:
Parent or guardian name
Email address
Phone number
Billing and shipping address
Order and purchase information
Information you provide when contacting us about an order
Information necessary to fulfill and deliver your purchase
Payment information
Payments are processed through our payment-processing providers. We do not need to receive or store your complete credit or debit card number in order to fulfill your photography order.
Payment processors may collect and process payment information according to their own privacy policies and terms.
Website and technical information
When you visit our website or use an online gallery, certain technical information may be collected automatically, such as:
IP address
Browser and device information
Operating system
Pages visited
Date and time of visits
Referring website
Cookies or similar technologies
The specific information collected may depend on the website, gallery platform, and services you use.
3. How We Receive Student Information
School photography information may come from several sources.
A participating school, daycare, organization, or other partner may provide us with information necessary to conduct picture day and organize the resulting photographs.
Parents or guardians may also provide information directly when accessing a gallery, completing an order, or contacting us.
The school, organization, parent, or guardian may have different legal responsibilities depending on the circumstances under which student information is provided. We work with our school and organization partners to handle information appropriately and only for purposes related to the services we provide.
4. How We Use Personal Information
We use personal information for purposes such as:
Photographing and identifying students and other individuals
Organizing photographs into the appropriate school, class, or student gallery
Providing secure online galleries
Processing and fulfilling orders
Delivering digital photographs
Producing and shipping prints and other products
Processing payments
Communicating with customers about orders, galleries, retakes, or other photography services
Responding to questions and customer-service requests
Managing our photography business
Maintaining the security and functionality of our systems
Meeting legal, accounting, tax, and other applicable obligations
We do not use student information for purposes unrelated to providing our photography services unless we have an appropriate legal basis or permission to do so.
5. Photographs of Children
School photography involves photographs of children, and we take that responsibility seriously.
Photographs may be associated with information such as a student's name, school, class, or grade so that we can organize and provide the correct gallery and products to the appropriate family.
Student photographs are not sold as personal information.
We do not use a child's photograph for advertising, social media, portfolio display, or other promotional purposes simply because the child was photographed for school picture day.
Promotional use of student photographs is handled separately and requires appropriate permission.
6. Online Galleries
School photography galleries are designed to allow families to view and purchase photographs associated with their student.
Gallery access information should be treated as private. Please do not share another student's gallery, photographs, access code, or identifying information publicly or with individuals who should not have access.
Depending on the gallery setup used for a particular school, photographs may be accessible through a private gallery, access code, password, QR code, or other identification method.
No online system can guarantee absolute security, but we take reasonable measures to protect photographs and personal information from unauthorized access.
7. Our Use of GotPhoto and Other Service Providers
We use professional third-party service providers to help us operate our photography business.
For school photography, this includes GotPhoto, which provides the photography workflow, gallery, online shop, ordering, and related services.
Depending on the services used, information may also be processed by companies that provide:
Photo printing and product fulfillment
Shipping and delivery
Payment processing
Website hosting
Email or communication services
Business and accounting services
Other technology or services necessary to operate our business
These providers receive only the information reasonably necessary to provide the services for which they are engaged.
GotPhoto states that, when it processes personal information on behalf of a studio, it acts as a processor and processes that information according to the studio's instructions and its applicable Data Processing Agreement. GotPhoto also states that it does not sell personal data for money.
For more information about GotPhoto's handling of personal information, you may review its privacy information on the GotPhoto website.
8. Sharing Personal Information
We do not sell your personal information.
We may share personal information when reasonably necessary to:
Provide photography services
Fulfill an order
Produce or ship photographic products
Process a payment
Provide online galleries
Communicate with you
Maintain our business systems
Comply with legal obligations
Protect the rights, safety, or property of our business, customers, schools, or others
We may also share information when required by law, legal process, court order, or governmental request.
We do not permit third-party service providers to use student information for unrelated purposes simply because they provide services to us.
9. Promotional Use of Photographs
We love sharing beautiful work, but we recognize that families may have different preferences about whether their photographs are used publicly.
Student photographs will only be used for Fervent in Spirit Photography's portfolio, website, social media, advertising, or other promotional purposes when the appropriate written permission has been obtained.
Permission for promotional use is separate from purchasing photographs.
A customer may purchase photographs without agreeing to promotional use of those photographs.
10. Cookies, Analytics & Website Technologies
Our website and online services may use cookies, pixels, analytics tools, or similar technologies to operate the website, understand how visitors use our website, improve our services, and, where applicable, support marketing efforts.
The specific technologies used may change over time as we update our website and business services.
Some third-party services may collect information directly through these technologies according to their own privacy policies.
You may be able to control certain cookies or similar technologies through your browser or device settings.
11. How We Protect Information
We take reasonable administrative, technical, and organizational measures to protect personal information against unauthorized access, loss, misuse, alteration, or disclosure.
Our service providers may also maintain their own security measures. For example, GotPhoto describes measures including access controls, encryption, confidentiality requirements, security monitoring, and secure deletion procedures.
However, no method of transmitting or storing information electronically can be guaranteed to be completely secure.
12. How Long We Keep Information
We retain personal information only for as long as reasonably necessary for the purposes described in this Privacy Notice, including to:
Provide photography services
Maintain business and transaction records
Respond to customer questions
Meet accounting, tax, legal, and contractual obligations
Resolve disputes
Protect our legal rights
Maintain appropriate business records
The length of time information is retained may vary depending on the type of information and the circumstances in which it was collected.
Photographs and galleries may also be retained for a period of time to allow us to provide customer service, fulfill orders, assist with reorders, and maintain appropriate business records.
When information is no longer reasonably necessary, we may delete or anonymize it, subject to applicable legal or contractual requirements.
13. Your Privacy Choices and Rights
Depending on where you live and applicable law, you may have certain rights regarding your personal information.
These may include the right to:
Request access to personal information we hold about you
Request correction of inaccurate information
Request deletion of personal information, subject to applicable exceptions
Request information about how your personal information is used
Opt out of certain communications
Exercise other rights provided by applicable privacy laws
Because privacy rights vary by state and circumstance, not every right listed above will necessarily apply to every person or every situation.
To make a privacy request, please contact us using the information provided below. We may need to verify your identity before completing certain requests.
If your request concerns information processed through GotPhoto, GotPhoto's current U.S. documentation states that customers should generally direct privacy requests to the studio, and GotPhoto will assist the studio as required under its data-processing relationship.
14. Children's Privacy
Our school photography services are specifically designed to photograph children and therefore necessarily involve children's personal information and photographs.
We collect and process children's information only as reasonably necessary to provide the photography services, organize photographs, provide galleries, fulfill orders, communicate with families, and perform related business functions.
We rely on the participating school, organization, parent, or legal guardian to provide any consent or authorization required for the photography services, depending on the applicable arrangement and circumstances.
We do not knowingly collect children's personal information for unrelated commercial purposes.
15. Email Communications
We may use your email address to communicate with you about:
Your photography order
Gallery access
Digital image delivery
Shipping or fulfillment
Retakes or picture-day information
Customer-service questions
Other communications directly related to services you have requested
If you separately choose to receive marketing communications from Fervent in Spirit Photography, you may unsubscribe from those communications at any time using the unsubscribe instructions provided in the message.
Unsubscribing from marketing communications will not prevent us from sending necessary transactional or service-related communications.
16. Third-Party Websites and Services
Our website, galleries, or communications may contain links to third-party websites or services.
We are not responsible for the privacy practices, content, or security of websites that we do not operate.
We encourage you to review the privacy policies of third-party services before providing them with personal information.
17. Changes to This Privacy Notice
We may update this Privacy Notice from time to time as our services change, as we begin using different technology or service providers, or as applicable privacy requirements change.
When we make changes, we will update the "Last updated" date at the top of this notice.
We encourage you to review this Privacy Notice periodically.
18. Contact Us
If you have questions about this Privacy Notice, would like to exercise an applicable privacy right, or have a concern about how your information or photographs are being handled, please contact us:
Fervent In Spirit LLC d/b/a Fervent in Spirit Photography
Raleigh, North Carolina
Morgan.ferventinspirit@gmail.com
https://ferventinspiritphoto.com
We will do our best to respond to privacy-related questions and requests in a timely manner.
